Event Planning Assignment

Mr . Sean GrishamExe make loveive Director-Events and Promotions high life Motors , IncChicagoDated : April 29 , 2008Dear Mr . GrishamWe offer hearty congratulations on the centennial anniversary of lavishness Motors , Inc . As per the several sermons we sport had with your aggroup we are happy to present a formal scheme for celebrating the occasionThe entire paper of this slip is to state your values , back up your vision , and create anticipation , passion , much sensation of belonging , and enhanced motivation , through celebration . We throw a twenty-four hours long celebration , a liquify of c one timern and pleasure , in Las Vegas . The resolution details come with this letter assure you of a really heady centesimal birthday party for high life Motors , IncShould you require any more details or clarifications before we meet anglel wishon to call me on my mobile . or e brand me on .We now look forward to a discussion with you and your tea leafm for finalizing the details and moving forward with the bearings assignment of team , etc . I result be in touch with you during calendar week of May 4th , 2008 for an appointmentThanking you and assuring you of our best attention at all timesWarm regardsXxxxxxxxxxxxxxxxxFor L C Event , IncSummary of the event entitle A Heady Hundred (EventOne word sums up the event brief : exclusiveThe day long program is divided into tercet segments- morning , aft(prenominal)(prenominal)noon and eventideWe suggest Hotel Grande or Hotel Marina at Las Vegas as the venue (Dear customer , the recognizes are improvised and you hindquarters change them if you likeWe wish to suggest select media exposure , for best mileage - after all , it isn t every(prenominal)day that we celebrate our hundredth birthdayFlow of the eventMorningTo inspire , motivate and create a sense of belongingness among employees and s takeholders presentDuration : approx 2 hours-10 .00 am to 12 .30 pm including lunch . May thin out work 1 .00 pmAttended by : 50 executives and their 50 guests , and the laurels winnersDress Code : Formal work attireMode of invitation : White and gold raised card from the CEO s deskVenue : Banquet Hall in a premium hotel , measuring roughly 700-800 sq ftDycor of the venue : In benighted , which is the LUXURY Motors , Inc . brand color , and dust coat . Formal schoolroom /auditorium style pose with podium for the presenter . backdrop with the bon ton logo and message strategically placedFormal round tables (six per table ) seating for lunch with place cardsF B : Select Wines and a iii course lunch , served at the tablesAgenda : 45 minute force Point Presentation : .through the historic finish and the next 100 years Followed by awards for the best car conventioner on visiting card , the longest serving employee , recognition of competencies , and finally lunchAs the guests walk in , they are registered , pop offn their name cards and table metrical composition and guided by ushers dressed in blue and white . Post the presentation , the ushers guide the guests to their respective places for lunchSpecial touch : all in all men partici knickerbockers to be handed signature ties and lady participants to be given signature scarves post lunch when they leaveAfternoonTo cascade selective in stageion for release in media across US and the worldFor this , we leave a demarcation line with your PR Agency to organize the media briefing , issue invitations , adumbrate press release and talking points interview briefs , and hence brief the spokespersonsDuration : approx 2 hours- 3 .00 pm to 5 .00 pm including high teaAttended by : 4 media spokespersons from Luxury Cars Inc and 10 to 12 media personsDress Code for spokespersons : FormalMode of Invitation to media : To be handled by PR Agency after careful pick of mediaVenue : 15-seater conference room or business entourage in the Business CentreDycor of the venue : In signature color blue and white . Boardroom seating . Backdrop on the head-side where the CEO will sitF B : High tea . The CEO can cut a cakeAgenda : To be discussed and pertinacious to goher with the PR AgencySpecial touch : Specially crafted centenary merchandise like pen sets /planners along with the signature ties / scarves should be encase in signature and gifted to media when they are leavingEveningTo enthrall , and give every whiz a good timeDuration : approx 3 hours- 7 .00 pm- 10 .00 pm and onwards till 12 midnightAttended by : 50 executives and their 50 guests . Also includes the award winnersDress Code : Smart casuals with a sense of touch of blueMode of invitation : White and gold cards along with invitations for the morning sessionVenue : 700-800 sq ft size Banquet hall with a stage and otherwise props for activitiesDycor of the venue : Blue fairy lights , blue draperies and linen paper , blue flowersAgenda : A fun filled , glamour continue , irresistible evening with lots of good foodAs the guests enter the high-risk blue archway , they are greeted by a desk blanket(a) of blue merchandise- from ribbons , headbands , sashes , scarves caps , to blue carnations , orchids and other flowers , even blue t shirts to choose from ! The catch being , that later on threepeople will be rewarded for wearing their blue most innovatively ! There are mystery judges walking almost ! Wine and high mallow served hereThey suddenly come to the first milepost- it says 1918 (signifying ten years of LUXURY Motors , Inc ) and thusly on that point is a riddle . Those who wish to sack up the riddle write their answers on a sheet of and take it along ! Walk across to the second milestone which says 1928 and there is a riddle ! Solve it and move ahead to a small rage- there is a continuous fashion depict going on . The models wear clothes from every period that LUXURY Motors , Inc . has been through , ranging from the retro early nineteenth atomic number 6 till date- so there are stretch pants , frocks smocks , bell bottoms , and gowns , and there are drainpipes , boot cuts halters and lbds (little black dresses ! freehanded cutouts of all the cars launched by LUXURY Motors , Inc . are visible around the hall . So every decade has a milestone with a riddle and some action- there is a fire hook table , and a black jack dealer for those who want to try their luck at the milestones ! One milestone has a tarot card reader under it , and the next one has a tattoo artistFood tables are set up at every milestone and the food ranges from continental to junk snacks- variant milestone , different menu ! Wine carts are advantageously stocked , tequila girls entice . Draught beer flows free and kegs are at every corner , dressed like gas stationsAt the ordinal milestone , there is a stage signifying we have arrived all(prenominal) 30 minutes , there is a theme ballet performed by an invited group of professionals , enacting the 100 year sojourn of LUXURY Motors , Inc It is soft , sensuous and nostalgicThe guests who have taken the riddles give in their answer sheets at one desk the gamblers redeem their coupons with gifts and merchandise at another- it could be a t- shirt , it could even be a car from the LUXURY Motors lineThe MC continuously encourages participation , and in the middle of the evening , asks the CEO to come forward and cut the centenary cake Champagne is uncorked and served . Thereafter , a unforesightful welcome by the CEO and then three respectable scholarships or grants are announced for employees children in top of the line universities .

LUXURY Motors , Inc . also announces institution of a chair at MIT Boston , which goes to the most promising undergrad there every year for further studies at MIT . As a incorporate social responsibility , LUXURY Motors , Inc . takes on the job of vista up a series of schools for mechanics who can then work at gas stations or garages . Prizes for the discordant games and competitions going on are announcedWe suggest release of a coffee table book titled Wheels for the occasion (OptionalThe evening ends with a well laid out buffetSome Clarifications (What is not include in the proposalWe will book the hotel venue for the entire day , and guests can balk till 12 midnightHowever , the business suite for the media briefing will handed over to us at 2 .0 pm and will be with us till 6 .0 pm onlyThe 500 ,000 (plus taxes ) budget includes our time cost and consultancy fees , be of venue bookings and F B , venue dycor , MC charges payment to tattoo artists , tarot card readers , casino games rentals and scene production cost , on a ballpark land . A breakup of the expenses will be shared once we have finalized the details with you . All indirect costs , bare costs (including time overrun costs , incidental costs (including licensing costs and permissions ) and out of pocket expenses (including our cost of travel to and from Las Vegas , and stay , for organizing the event ) will be incurred with prior permission and charge at actuals , and the appropriate taxes applied . We can also see the budget for awards , gifts etc . once we decide to work togetherPayments to performing artists (ballet dancers and ramp walkers ) are not included in the packageWe understand that you have a PR Agency who will be flavor after the media related activities after taking your approvals on the costs incurredWe also understand that you will be looking after the merchandise selection , ing , procurement and paymentsAs of now , we presume that the compiling and creation of Wheels the coffee table book will be coordinated by your team and the entire costs will be borne by youValue Adds (Additional Service / Up sellAs your partners , we can support you with a few things like supervision on selection and production of merchandise and collaterals for which we would charge a supervision fee as percentage of cost incurred , which is negotiableFor the coffee table book , we could help you coordinate with a photographer . This way , LUXURY Motors Inc . could present the book on cars compiled by a photographer or publisher , by just paying sponsorship bullion . You would be saving money and also doing good service in promoting art , while associating fast with your core business . If the idea appeals to you , we would be happy to provide a restate on requestAbout Us (I love me pageAt L C Events , our tendency is to delight our customer . We have been in the business of event engineering for over 20 years , and have worked closely on an ongoing basis with companies like Hewlett Packard , General Motors , Microsoft , Citibank , McDonalds to name a few Your biggest strength is your ability to execute an idea to perfectionMarcomm Manager , HP When we work with L C Events , we allow for that you are an agency who has been appointed to handle an event . we nip as if you are one of usHead of Sales , McDonalds At L C Events , your team is able to customize the requirement and design the event accordingly , which makes it so special CEO Citibank ReferencesWriting rough-and-ready Special Event Proposals- A TextbookThe book has been referred to for the format , and format subtitles have been used to help create this proposal no citations have been usedEvent Planning PAGE 7 ...If you want to get a full essay, order it on our website: Orderessay

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